FOIA

In 1788, Alexander Hamilton said, “citizens . . . will stand ready to sound the alarm when necessary, and to point out the actors in any pernicious project. The public papers will be expeditious messengers of intelligence to the most remote inhabitants of the Union.”

It is a fundamental tenet of democracy that government must be open and accessible to its citizens. Democracy requires citizens to make choices – primarily by voting – but citizens can carry out their duty only if they are informed and attentive. But it is impossible for U.S. citizens and residents to directly, immediately, and continuously observe each government act, decision, or process. Instead, a knowledgeable citizenry requires access to as much information about its government as possible: through a free press, a presumption of government openness, and access to public records and information about government actions.

Use the form below to submit a Request for Public Records.

For more information, click here to contact the Village Clerk.

FORM - FOIA Request

FOIA Records Request Form

I. Request for Records

Describe in detail the public records that you wish to inspect or to have copied or certified. Indicate whether you wish only to inspect the public records at the Public Body Office or to have the public records copied or certified by checking the appropriate box to the right of each record described.

Details of Request

Records Requested
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II. Agreement to Pay Fees

By submitting this Request Form, you are agreeing to pay to the Public Body, in advance of receiving copies of any public records, the copying and certification fees set forth in Section II below. The fees set forth in Section II may be waived or reduced by the FOIA Officer only upon proof that the purpose of your request is primarily to benefit the general public and that you will receive no significant personal or commercial benefit from your request. If you wish to be considered for a waiver or reduction, you must complete and separately sign the statement set forth in Section B of Section

A. Unless a waiver is requested and approved pursuant to Section B of this Section, I agree to pay the following fees for all public records copied or certified at my request:

  1. Copies — letter or legal: $.15 per side.
  2. Copies — color or oversize: Actual cost of reproduction.
  3. Certification: $1.00 per document plus copy cost.
  4. Mailing: Actual cost of postage..

There will be no charge for the first 50 pages of letter or legal size black and white copies for a Requestor, except for Requests for commercial purposes.

I further acknowledge and agree that, if the services of an outside vendor are required to copy any public record, I will pay the actual charges that the Public Body incurs in connection with such copying services.

B. Waiver Request

I request a waiver of the fees set forth in Section A.
Provide your first and last name as your Electronic Signature.

III. Purpose of Request

Indicate the purposes for which you are requesting the public records identified in Section I.
I am requesting access to the public records identified in Section I for the following purposes
A “commercial purpose“ is defined under the Act as the use of any part of a public record or records, or information derived from public records, in any form for sale, resale, or solicitation or advertisement for sales or services.   Please be advised that misrepresentation of the purpose of a Request is a violation of the Act.

IV. Request for Mail Delivery

If you wish to request mailing of the requested records, you must complete and separately sign the statement set forth in Section IV.
I request that the Public Body mail to me at the address set forth in Section V below, copies of all public records responsive to this request. I understand that I will be required to, and do hereby agree to, pay the actual postage for such mailing before the records will be mailed.
Provide your first and last name as your Electronic Signature.

V. Identification of Requestor

You must provide the information requested in Section V.

Name
Name
First Name
Last Name
Address for Responses, Decisions and Communications
Address for Responses, Decisions and Communications
Apartment #, Unit # or Suite #
City
State/Province
Zip/Postal
Enter email address
Re-enter email address
Are you requesting information on behalf of someone other than yourself?
Person for whom records are being requested other than yourself
Person for whom records are being requested other than yourself
First Name
Last Name

VI. Signature of Requestor

You must sign the statement set forth in Section VI.

Acknowledgement
The Public Body will disclose the public records requested on this Request Form within five working days after the receipt of this Request Form (or 21 days for a Commercial Purpose Request), unless the time period is extended as provided by law or the request is denied. All extensions and denials will be in writing and will state the reasons therefor. A denial may be appealed to the Public Access Counselor within 60 working days after the date of the Notice of Denial. Judicial review is available under Section 11 of the Illinois Freedom of information Act, 5 ILCS 140/1 ef seq. For more detailed information, please consult the Public Body FOIA Policy, which is available from the FOIA Officer.

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