Building & Zoning

The Building Official issues permits for any building or property changes including fencing, decks, patios, sheds, paving, etc. Consult the Building Department before making any interior or exterior changes to your property. Applications are available during normal Village Hall hours or click here. We DO NOT issue over the counter permits. The permit takes approximately 7 to 10 days to be issued. If you are having a contractor doing the work, they will also need to fill out an application, provide a certificate of insurance naming the Village of Hainesville and a copy of either another municipality’s current contractor license OR $20.

View Zoning Map »

Contractors License Application

Building Permit Application  Email to roseannstark@hainesville.org (Permits generally take 7 to 10 days to process. We DO NOT issue over the counter permits)

General Application Form – this covers Annexation, Planned Unit Development, Rezoning, Special Use Permit, Subdivision Plat Approval, Plat of Consolidation, Variances and Zoning Map/Text Amendment.  The fee for this Application is $200. at the time it is submitted.

Message from the Building Department

Welcome to the Village of Hainesville. Being a new resident, we know you’ll have a lot of questions concerning when and what kind of permits you will need to do any improvements to your home.  This memo and its attachments will help you plan your projects according to the Village Codes and Ordinances, and let you know when you’ll need permits.

Remember if you have a project planned and it is not covered here, do not assume you don’t need permits.  Please call and ask.  We cannot cover everything in this memo.  We are only highlighting the most commonly built projects.

The basic Codes and Ordinances the Village uses are as follows:

■The ICC International Building Code 2012 – As Amended
■The ICC International Residential Code 2012 – As Amended
■The National Electric Code 2011 – As Amended
■The ICC International Mechanical Code 2012 -As Amended
■The ICC International Fuel Gas Code 2012 -As Amended
■The ICC International Swimming Pool and Spa Code 2012 -As Amended
■The ICC International Fire Code 2012 – As Amended
■The Illinois State Plumbing Code – Current Addition
■The Illinois State Accessibility Code – Current Addition
■2006 The ICC International Property Maintenance Code

In addition to these codes, the Village has passed Ordinances regulating the construction and placement of fences, decks, patios, sheds, swimming pools and hot tubs. If you are finishing your basement, adding a fireplace, re-shingling your roof, putting on new siding, widening your driveway, installing air conditioning, adding a bathroom or re-modeling your kitchen, you need permits.

Some of you also live in areas where you have a Homeowners Association which regulates what you can and cannot do. Usually you have to get approval from this Association before you can begin a project. Contact them first and make sure what you are planning is not in violation of the covenants of your area.

Just because the Village may issue a permit does not mean you can automatically violate your covenants!  We do not regulate or have any legal responsibilities over your Homeowners Organization or covenants that they are enforcing.

To apply for a permit, you will need the following items:

■A completed permit application. Permit applications are available at the Village Hall or on our website.
■Two sets of construction drawings showing what materials and how you plan to build your projects.
■Three sets of construction drawings are needed for commercial projects.
■A copy of your plat of survey showing the location of the project on your property with all the measurements.

Submit ALL these items at ONCE to the Village Hall for review and approval or email to roseannstark@hainesville.org .  If one of these items is missing your permit application will be returned to you!  When you pick up your permit, you will need a check (made payable to “The Village of Hainesville”), cash or credit card.

The Building Department will need time to review the application and plans, usually 7 to 10 days during the slow season and two to three weeks during the construction season. If we do the review process correctly, your project should go that much smoother in the end. Remember, our job is to help you improve your property safely within the Codes and Ordinances and make sure that your neighbors will be happy to see the improvements you are doing. In the end, everything you do has an effect on everyone else in the Village.

If you are selling your house or townhome or changing tenants, you need to have an Occupancy Inspection done before closing or moving in the new tenants. If you pass inspection, the Building Department will issue a “Certificate of Occupancy” which you will take to your closing.  It tells the Lender and Buyer that your house meets Life/Safety Codes and all projects were done with the correct permits issued. About thirty (30) days before you are ready to close on your house, call the office    (847-223-2032).  The cost for this inspection is $50.00 and they are done on Monday, Tuesday and Wednesday mornings.  Additional inspections are $50.00 each.  The Building Department will be checking that you have permits for all projects.  Click here for the Occupancy Checklist (not all inclusive).

If you have already completed a project (like one of the items mentioned above) without getting a permit, you are in violation. You will need to fill out a permit application, attach applicable drawings and pictures showing what you have done and the materials you have used and a copy of your survey (if needed). There is a a fine of double the price of the permit.

Occupancy Permits

The Village of Hainesville requires that a certificate of occupancy be obtained for ALL structures – commercial, industrial, townhomes and single family homes. A certificate of occupancy is required for rental property whenever there is a new occupant and when you are selling your home. An inspection by the building department is required. The cost for the inspection is $50.00 due payable BEFORE the inspection takes place. Please call the Village Hall to set up the inspection. LOOK AT THE OCCUPANCY INSPECTION CHECKLIST ON OUR HOME PAGE BANNER.

If you are purchasing a distressed property that needs repairs, a “Certificate for Rehabilitation” can be issued. This will allow you to close on the property and make the required repairs before you occupy the structure. Some of the needed repairs may require building permits. Check with our office before starting any work.  Once the repairs are completed, a reinspection must be scheduled and a Certificate of Occupancy issued. At that time you will be allowed to move in.

Call before you dig!

State law requires anyone digging anywhere to call J.U.L.I.E. (Joint Utilities Location Information and Excavators) for underground utility locations. The new FCC designated national N-11 number for J.U.L.I.E. is 811. Calls are received 24 hours a day, 7 days a week. A 48 hour notice must be provided before J.U.L.I.E. will complete the utility locates. The J.U.L.I.E. operator will advise the caller of when the locates will be completed. This is a free service.

Affordable Housing Corporation

Please call Affordable Housing (847-263-7478) for low interest Loans and Rehab Assistance. Available for single family residents only.

 

Common Building Department Questions

When do I need a Building Permit and how can I apply for one?

The Building Official issues permits for any building or property changes including fencing, decks, patios, sheds, paving, new furnace, water heater, air conditioner etc. Call the Village Hall before making any interior or exterior changes to your property. Applications are available during normal village hall hours or click here.

What is an Occupancy Permit and when do I need one?

The Village of Hainesville requires that a certificate of occupancy be obtained for ALL structures— commercial, industrial and single family and town homes. The certificate of occupancy confirms that the property meets all life safety codes. A certificate of occupancy is required for rental property whenever there is a new occupant and when you are selling your home. An inspection by the building department is required. The cost for this inspection is $50.00 payable BEFORE the inspection takes place.  Please call the Village Hall at 847-223-2032 to set up your inspection. LOOK AT THE OCCUPANCY INSPECTION CHECKLIST ON OUR HOME PAGE BANNER.